5 Steps To A Better Speech Therapy Schedule

September 27, 2013By: VocoVision

Creating a speech therapy schedule can be a daunting task. As a school-based speech therapist, it is important to create a speech therapy schedule that works hand-in-hand with other schedules within the school. If you are looking for a better scheduling method or if you are just starting a new year as a speech language pathologist, consider the following steps to creating a better speech therapy schedule:  

1. Begin with an accurate and up-to-date caseload list, organized by grade.

Blogger Annie suggests the following sections for your caseload list: full name, grade, teacher, area of treatment, and service time. She also recommends keeping students with similar goals and ages in the same group.

2. Take your school’s other schedules into consideration.

That is, gather lunch and recess schedules, and the schedules of OTs, PTs, Reading Specialists, ESLs, etc. in your building. Between different class subjects, breaks, and lunch periods, it can be difficult to find the best time that works for both you and your student. Knowing which time blocks are free before beginning a speech therapy schedule will ensure that you don’t double-book.

3. Come up with a scheduling strategy — and keep it organized.

Are you going to be using file folders and forms? A chalk board grid? No matter your schedule format of choice, keep in mind that you should stick with the one you choose to avoid getting lost in a sea of mismatched schedules. There will be a day when making mental notes just isn’t enough. In that case, try using sticky notes for reminders!

4. Create a digital copy of your schedule.

This is important for two reasons. First, paper documentation can be lost, and without that, how will you recreate an up-to-date and accurate schedule? A digital copy is efficient because you can save over different versions of your schedule without losing any of the data you added or any changes you made. The second reason brings us to the fifth step to a better speech therapy schedule. See below.

5. Inform general education teachers about students’ speech therapy schedules.

Teachers and speech language pathologists need to be on the same page when it comes to speech therapy schedules. Make it a point to discuss, consult with, and update your fellow school-based professionals about your students’ schedules. The most efficient way to do so? Try sending a digital copy. This way, they will receive the most up-to-date information that they can refer back to at their convenience… and with little effort!

For more scheduling tips, check out the following blog posts of SLPs sharing their creative scheduling ideas:





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